BUS REHAB: FINDING A FAIR WAY TO SELECT THE BEST CONTRACTOR FOR EACH JOB

Because of the ever-increasing number of bus rehabilitation contractors, SEMTA has undertaken the following three phase contractor selection process for material-time contracts: pre-qualification phase, proposal phase, and evaluation phase. The pre-qualification phase consists of surveying prospective contractors and determining their capabilities. This information can most easily be obtained through the use of a qualification questionnaire. Such a questionnaire solicits specific information from the contractor, such as the number of employees, the floor area of the plant, past experience in bus rehabilitation, repair capabilities, and production capacity. Once the questionnaires are returned and examined, the contractors can be pre-qualified. If there are questionable areas, a site visit to the contractor's facility may be necessary. After the contractors are pre-qualified, the proposal phase can begin. Normally at a pre-proposal conference, all competing contractors should be advised of the criteria to be used in evaluating their proposals. Such criteria might consist of: proper work assessment, material cost estimating, labor and overhead rates, experience in bus rehabilitation, delivery and warranty considerations, and financial capabilities. To make the evaluation as objective as possible, these criteria can be assigned weights and a system of scoring can be developed. SEMTA has employed a technique of having the competing contractors submit labor and material estimates on one or two buses; these buses are representative samples of all the buses to be rehabilitated. A staff analysis of the estimates will reveal answers to the following questions: Does the contractor know how to estimate the work? Are the contractor's labor rate estimates reasonable? Are the contractor's material cost estimates reasonable? Are the contractor's labor costs competivive? Two critical factors in the estimating process are the work specificatins and the specified life extension of the bus. Obviously a bus life extension requirement of five years demands a greater work effort than life extensions of three years or one year. Decisons regarding which components will be repaired and which will be replaced will hinge on bus life extension requirements. Also, good technical specifications will assist the contractor estimating process. Specifications detailing the procedures and quality of work will minimize guesswork for the contractor. (Author)

Media Info

  • Pagination: p. 6-7
  • Serial:
    • Passenger Transport
    • Volume: 39
    • Issue Number: 14
    • Publisher: American Public Transportation Association
    • ISSN: 0364-345X

Subject/Index Terms

Filing Info

  • Accession Number: 00335407
  • Record Type: Publication
  • Files: TRIS
  • Created Date: Jan 29 1982 12:00AM