Assessment of State DOT Transit Vehicle Procurement Models

This research is intended for State transit administrators who are involved with vehicle procurement. State transit administrators use a range of variations on three procurement approaches to equip their subrecipients with vehicles: 1) Direct procurement by the State; 2) Direct procurement by subrecipients; and 3) Use of multi-agency consortia. Most states allow use of more than one of these approaches. They report the advantages and disadvantages in the areas of: Control of and responsibility for compliance with regulatory requirements; Pricing power and economies of scale; Flexibility in suiting the respective subrecipients’ needs; and Responsibility for the vehicles and their ownership. The states also report a range of best practices that offer flexibility in selection of vehicle features and purchase terms, efficiency in purchasing administration, pricing advantages, and vehicle features responsiveness. There is ongoing interest in multi-agency purchasing, particularly using direct state procurements, and more specifically, state purchase schedules. This is accompanied by continuing concern about the potential adverse effect on competition and pricing that may arise from certain multi-agency purchasing practices. The Fixing America’s Surface Transportation (FAST) Act provides significant new latitude for state purchasing practices and for interstate use of state arrangements. Key differences among the models cited by the users are: The state had more confidence in Federal compliance with direct state procurement model; Operating agencies feel that direct subrecipient procurement and procurement consortia more consistently provide vehicles best matched to the operating needs of the agencies; and The state procurement model provides greater purchasing power and is believed to offer more advantageous pricing, and can smooth volume of purchases over time as well as the accumulation of funds, relative to the subrecipient or consortium models. The objective of this research is to research the following: 1. Various state-operated or consortium transit vehicle procurement methods now being employed, how each works, the attributes and limitations of each from the state; 2. Basic, federal procurement regulations and guidance (including best practices manual and FAQ’s) associated with each method of procurement and which entity is responsible for compliance; and 3. Non-required procurement activities that states are employing, the attributes and limitations of each, and which one(s) should be considered a “best practice.” Instruments used by selected states are presented in the appendices.


  • English

Media Info

  • Media Type: Digital/other
  • Edition: Final Report
  • Features: Appendices; Figures;
  • Pagination: 98p

Subject/Index Terms

Filing Info

  • Accession Number: 01671258
  • Record Type: Publication
  • Report/Paper Numbers: NCHRP Project 20-65, Task 57
  • Files: TRIS
  • Created Date: May 9 2018 3:17PM