MAINTENANCE REPORTING SYSTEM-REPORT NO 3

ONE PHASE OF THE COMPREHENSIVE LOUISIANA MAINTENANCE MANAGEMENT STUDY IS PRESENTED. THE OBJECTIVE OF THIS PHASE WAS TO DEVELOP AND TEST A MAINTENANCE REPORTING SYSTEM WHICH WAS COMPATIBLE WITH EXISTING FISCAL REQUIREMENTS AND WHICH PROVIDED MANAGEMENT INFORMATION AND CONTROL OF THE DEPARTMENT'S HIGHWAY MAINTENANCE ACTIVITIES. THE TERM REPORTING SYSTEM HAS BEEN DEFINED AS INCLUDING TWO CLOSELY RELATED ACTIVITIES. THE FIRST - WORK REPORTING - IS THE MEANS WHEREBY FIELD PERSONNEL REPORT WHAT THEY HAVE DONE, WHERE THEY DID IT, WHAT RESOURCES WERE USED, AND HOW MUCH WORK WAS ACCOMPLISHED. THE SECOND ELEMENT - PERFORMANCE REPORTING - IS THE MEANS WHEREBY FIELD DATA IS PROCESSED, SUMMARIZED AND DISSEMINATED TO MAINTENANCE MANAGERS AND OTHERS WITH A NEED FOR INFORMATION. CHAPTER ONE OF THE REPORT SETS FORTH BASIC CRITERIA FOR MAINTENANCE REPORTING. THESE WERE DETERMINED FROM (1) ANALYSIS OF MAINTENANCE OPERATIONS, (2) REQUIREMENTS OF HIGHWAY DEPARTMENT FISCAL ACCOUNTING AND (3) INFORMATION REQUIRED BY MAINTENANCE MANAGERS TO PLAN, ORGANIZE, DIRECT AND CONTROL MAINTENANCE OPERATIONS EFFECTIVELY. CHAPTER TWO PRESENTS AN EVALUATION OF MAINTENANCE REPORTING IN LOUISIANA PRIOR TO THE RESEARCH STUDY. IT INCLUDES ANALYSIS OF WORK FUNCTION DEFINITIONS, REPORTING PROCEDURES, DATA PROCESSING, REPORTS AND AN EVALUATION OF THE ACCURACY AND EFFECTIVENESS OF THIS REPORTING. CHAPTER THREE DOCUMENTS THE DEVELOPMENT OF NEW PROCEDURE FOR WORK REPORTING. THIS INCLUDED THE INITIAL PILOT TESTING OF NEW CONCEPTS AND THE CONTINUING COOPERATIVE EFFORT BY THE ACCOUNTING SECTION AND THE MAINTENANCE SECTION IN DEVELOPING NEW CONCEPTS, FORMS AND PROCEDURES. IN CHAPTER FOUR, THE DEVELOPMENT OF MEANINGFUL PERFORMANCE REPORTING IS DISCUSSED. SUMMARY REPORTS DEVELOPED TO MEET THE NEEDS OF MAINTENANCE MANAGERS ARE DESCRIBED. THERE IS ALSO DISCUSSION OF COMPUTER PROGRAMMING, DATA PROCESSING AND NEW FORMATS FOR OUTPUT REPORTS. THE NEW MAINTENANCE REPORTING SYSTEM WAS IMPLEMENTED STATEWIDE ON JUNE 28, 1967. CHAPTER FIVE DESCRIBES THE ORIENTATION AND TRAINING PROCESSES UNDERTAKEN, AND REVIEWS SOME OF THE PROBLEMS AND DIFFICULTIES THAT WERE ENCOUNTERED. A SUMMARY OF THE FINDINGS OF THIS PHASE OF THE MAINTENANCE MANAGEMENT STUDY IS PRESENTED IN CHAPTER SIX. /BPR/

  • Supplemental Notes:
    • Hpr, State 736-00-74, 65-3M
  • Corporate Authors:

    Jorgensen (Roy) and Associates

    17 Firstfield Road
    Gaithersburg, MD  USA  20760

    Louisiana Department of Highways

    P.O. Box 44245, Capitol Station
    Baton Rouge, LA  USA  70804

    Bureau of Public Roads /US

    400 7th Street, SW
    Washington, DC  USA  20590
  • Publication Date: 1968-5

Subject/Index Terms

Filing Info

  • Accession Number: 00218019
  • Record Type: Publication
  • Source Agency: Bureau of Public Roads /US
  • Files: TRIS, STATEDOT
  • Created Date: Dec 6 1994 12:00AM